How to submit an optional report

 

School optional report (SOR)

What:

The optional report is used to update grades or send corrections at any point in the year. The School Optional Report is not a substitute for the Midyear or Final report.

 

How to use:

1. On BridgeU, you can 'add document' to add the 'school optional report'. Note: there is no PDF document for this, just a form. You'll be able to add PDFs to the school optional report as separate document types. These document types are (1) school profile for optional report (2) Transcript (3) Change explanation for optional report. 

  • FORM: where applicable, the input pulls over from previously sent school report 
    • In order for the pre-filling to work, once you’ve added the School Optional Report to your student on the Document Sending page, refresh the page.
  • FORM Transcripts section:
    • You'll find the question: "Please indicate the most recent grades included on the transcript accompanying this form". Make sure to update this if you are submitting a transcript different from the one previously sent with the school report or the school midyear report.
  • FORM Summary section:
    • You'll find the question: "
    • You'll find the question: "This optional report is sent to convey" and the choices
      • First quarter / trimester senior grades - Make sure to attach these grades as transcript for optional report document.
      • School report / transcript correction -Make sure to attach these grades as transcript for optional report document.
      • Other E.g., Predicted grades - make sure to attach as initial transcript for optional report document.

 

Points to note

Once added, there is no way to delete the 'School Optional Report' column. This is true also for the School report, EDA, fee waiver.

Whatever documents you want to send along with the School Optional Report, you need to upload them as one of the 3 mentioned accompanying document types [(1) school profile for optional report (2) Transcript (3) Change explanation for optional report]. You can also only upload a single one of each.

Similar to the School Report, it will give you an error message if you haven't uploaded the relevant accompanying documents (e.g., school profile, transcripts, change explanation) you indicated you would on the form.

Similar to the School Report, the accompanying documents (e.g., school profile, transcripts, change explanation) are sent bundled WITH the School Optional Report. They don't have separate checkboxes for sending.

The Optional Report is like the school report and the counselor recommendation in that it is a standard document submitted to all universities. You CANNOT send different versions to different universities. For more, see the CommonApp help center here

"Important note: The Common App Recommender system is a one-and-done process. That means that once you submit a form, it’s sent to all the colleges you’re assigned to. That’s why it’s important not to customize your forms for a specific institution."

The Optional Report can only be submitted ONCE (for example, for the same student you CANNOT use the optional report to correct something from the school report AND use another optional report to correct something from the mid year report).

After submitting you'll see a message saying 'document delivery started' and will likely need to refresh the page to see 'sent + timestamp' replace the checkboxes.

Similar to the School Report, it will say 'submitted' for the Optional Report on the student's Common App under the 'Recommenders and FERPA' section for any university.

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